The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. }, State Archives records retention and disposition schedules do not cover non-government records, including the records of non-profit organizations, commercial ventures, and private individuals. border: 1px solid #E7E4DD; WebState agencies retention schedules indicate that historical records must be transferred to the State Archives following the Procedures for Transferring Records to the New York State Archives. padding-bottom: 10px; (v) the implementation of an audit capability to track access by users. cursor: pointer; WebThis Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local Rule 4540Establishesthe means by whichpublic officials can authenticate copies of public records. (2) Written signatures, or initials and electronic signatures or computer generated signature codes shall be acceptable as authentication when utilized in accordance with hospital policy. cursor: pointer; The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. N.M. Code R. 16.10.17.10 (C) (2008). color: white; (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than All entries shall be legible and complete and shall be authenticated by the person entering, ordering or completing such action. padding-right: 20px; Every state has its own rules on top of the federal (8) The hospital shall implement policies and procedures regarding the use and authentication of verbal orders, including telephone orders. Such policies and procedures must: (i) Specify the process for accepting and documenting such orders; (ii) Ensure that such orders will be issued only in accordance with applicable scope of practice provisions for licensed, certified or registered practitioners, consistent with Federal and State law; and. These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. The statute of limitations for civil actions under this law is ten years. It can be difficult to keep track of all the regulations when it comes to record retention. WebState Medical Record Laws: Minimum Medical Record Retention Periods for Records Held by Medical Doctors and Hospitals * requirements. CODES R. & REGS. For more information contact your Records Advisory Officer (RAO) or recmgmt@nysed.govfor assistance. Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. Disposition means the disposal of a record by (1) destruction, (2) transfer to an archival repository, or (3) transfer to another government or organization. Section 441.317 - Sub-acute care services. The are records of an employees hours worked, gross wages, deductions, and net wages. 8 NYCRR 29.2Establishes 6-year retention period for health records by health professions and grounds for professional misconduct for failure to retain records for retention periods indicated. Read more on the New York Department of Health Website. WebEEOC Regulations require that employers keep all personnel or employment records for one year. Sets procedures for the disposition of records not listed on schedules and for records rendered unusable by disasters. padding-right: 20px; (6) The hospital shall ensure the confidentiality of patient records. padding-bottom: 10px; height: 35px; Page 1 DRAFT Title Number Federal Internal Revenue Service (IRS) guidelines concerning issuance of tax-exempt bonds. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. For more information, refer to the Archives' page on requesting early destruction of records. Tell us more about you to receive content related to your area or interests. padding-bottom: 10px; border: 1px solid #E7E4DD; You must also keep documents, such as canceled checks, receipts, cash register tapes, purchase orders, and other sales records to support your business records. padding-left: 20px; The policy requires a Records Management Officer at each location, and states as follows: height: 35px; The State Archives is unable to provide technical support regarding the use and modification of the MS Excel worksheets or MS Access database. Establishes that prosecution for other felonies must be commenced within 5 years of commission of the crime. Document retention must be in full compliance with all applicable state and federal laws, rules and regulations. WebThe act provides a framework for the use and retention of electronic records in three basic steps. Disposition is the final action in the records lifecycle and occurs when a record satisfies its retention period as noted on a retention schedule. } Under the New York State Labor Law, you must maintain accurate payroll records for at least six years. float: left; }, A records retention and disposition schedule is a list of records series titles that indicates the minimum length of time to maintain each series and what should happen once the retention period has been met; also called a "retention schedule.". border: 1px solid #E7E4DD; State Government Records Law and Regulations. Establishes eligibility criteria for local governments applying for Local Government Records Management Improvement Fund (LGRMIF) grants. Open Meetings Law (Article 7, Sections 100 - 111)Covers accessibility by the public to meetings of public bodies and outlines requirements for the production and availability of minutes or other proceedings. width: 15%; Per 2 CFR 200.334, financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report. } Records that pertain to elections not conducted under New York State Election Law, including elections not conducted as part of a general election, and elections administered by municipalities or school districts, are covered under the Election section of the LGS-1. Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and WebUnless otherwise specified, agencies must retain documentation supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the However, the "Google Translate" option may help you to read it in other languages. 405.10 Medical records. .form-item-search-block-form input#search_box { State laws frequently have similar requirements, which vary from state to state, and may require records to be kept significantly longer than the federal statutes. Sections 175.20and175.25Addresses the tampering of public records in the second and first degrees. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. width: 15%; color: white; Copies of grant expenditure and disbursement records. .form-item-search-block-form input#search_box { This 2022 edition should be used in place of the previous version of. For more information on developing a collecting policy, see theArchives Management webpage. WebFederal Record Retention Requirements The following chart includes federal requirements for record-keeping and retention of employee files and other employment-related records. .form-item-search-block-form input#search_box { (ii) a process implemented as part of the hospital's quality assurance activities that provides for the sampling of records for review to verify the accuracy and integrity of the system. background-color: #F79D3E; Legible and signed facsimile orders may be accepted and shall be filed in the patient medical records. The New York State Office of the State Comptroller's website is provided in English. (e) General Retention and Disposition Schedule for New York State As a New York State business owner, you are required to keep recordsthat allow you to prepare complete and accurate tax returns for your business. padding-left: 20px; %PDF-1.6 % float: left; An accurate, clear, and comprehensive medical record shall be maintained for every person evaluated or treated as an inpatient, ambulatory patient, emergency patient or outpatient of the hospital. } Retention Requirements: Statutes of Limitation, Retention Requirements for Health and Safety Records, Retention Requirements for Personnel Records, Retention Requirements for Fiscal Records, Laws andRegulations Related toLegalAdmissibility ofRecords, Laws Related to Maintaining Integrity of and Access to Records. Section 216Abbreviates statute of limitations to 1 year after notice for actions to recover money and property. Web General Retention and Disposition Schedule for New York State Government Records (State General Schedule): This is a pre-approved schedule created by the State Archives (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than thirty days prior to admission or within 24 hours after admission and a statement of the conclusion or impressions drawn; (iii) results of all consultative evaluations of the patient and findings by clinical and other staff involved in the care of the patient; (iv) documentation of all complications, hospital acquired infections, and unfavorable reactions to drugs and anesthesia; (v) properly executed consent forms for procedures and treatments; (vi) all practitioners' diagnostic and therapeutic orders, nursing documentation and care plans, reports of treatment, medication records, radiology, and laboratory reports, vital signs and other information necessary to monitor the patient's condition; (vii) discharge summary with outcome of hospitalization, disposition of case and provisions for follow-up care; and. Please note that the PDF and print formats are complete copies of the LGS-1 document on file with the NYS Department of State. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. The CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by the LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records. Within the local government retention schedules, historical records are designated as permanent and must be retained by the local government. (1) The medical record shall contain information to justify admission and continued hospitalization, support the diagnosis, and describe the patient's progress and response to medications and services. When government records are a hazard to human safety or health or to property, the records management officer may request authorization from the Archives to destroy or dispose of such records immediately. Records Retention and Disposition Schedule ED-1 Sections Relevant To Attendance Record Keeping [44] Student's attendance record (register), including but not limited to each student's name, date of birth, names of parents or guardian, address, and daily attendance, absence and tardiness width: 15%; Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Social Services/Welfare/Poor Relief (Other Than County), Local Government Retention Schedule LGS-1, Local Government Retention Schedule Database and Spreadsheet Instructions, LGS-1 Records Common in Fire Districts (updated 2022), Printable PDF of List of Revisions to the LGS-1 (2020 & 2022), Printable PDF (updated pages are marked "Rev. 10 NYCRR 405.10Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. LAW 6530; N.Y. COMP. County Boards of Elections will have continuing legal authorization to dispose of records listed on the schedule after they 1) formally adopt the schedule by resolution and 2) submit a copy of the resolution to the State Board of Elections.. .form-item-search-block-form button { Section 110 of Workers' Compensation Law requires that a record of all injuries and occupational illnesses be retained for a minimum of 18 years. Section 214-CEstablishes statute of limitations of 3 years from the point of discovery within which certain legal actions must be commenced. width: 15%; width: 100%; 405.10; Preparing Medical Records for Custodianship in New York Establishes the Education Archives Account for disposition fees charged State agencies for records management services, and also fees collected for sale of publications and reproduction of documents held by the State Archives. 12111, the following Section 213Establishes a 6-year statute of limitations within which legal actions must be commenced where not otherwise provided on contracts; on sealed instruments; on bonds or notes, and mortgages upon real property; by state based on misappropriation of public property; based on mistake; by corporation against director, officer, or stockholder; or based on fraud. Codes R. and Regs. height: 35px; For more information on transferring records elsewhere legally, contact the State Archives at (518) 474-6926 or. Chart of Recordkeeping Requirements The following chart outlines some of the more common records and the current federal and New York State requirements for border: 1px solid #E7E4DD; padding-bottom: 10px; } by Practical Law Labor & Employment Law stated as of 01 Jun 2022 New York A Chart of the record retention requirements associated with major New York state padding-left: 20px; float: left; WebNew York State imposes record retention requirements concerning, among other things, wage payments, minimum wages, and hours worked. Rule 4521Establishesthe means by whichpublic officials can indicate the lack or non-existence of a particular record. There are certain types of records, types of entities, or situations where it is inappropriate to use the LGS-1. 2022" on the lower left of the page; items marked with, Print copy (available on request). For a complete and detailed list, refer to Exceptions to Applying Retention Periods Indicated in Schedule. height: 35px; Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. Minor patients : 2 years beyond the date the patient is 18 (i.e., until the patient turns 20). Various methods of destruction for paper and electronic records may be found in the publication, Retention and Disposition of Records: How Long to Keep Records and How to Destroy Themand on the Electronic Recordswebpage. float: left; Covers the management of the New York State Local Government Records Management Improvement Fund by the State Comptroller and the Commissioner of Taxation and Finance. WebRecord Retention Guidelines by State. border: 1px solid #E7E4DD; The State Archives provides access to this schedule in a number of formats. width: 85%; WebRetaining employee and personnel-related records is crucial for preserving documentation in case evidence is needed in a related lawsuit. In addition, critical SFS attachment guidance can be found inChapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidanceof this Guide. Use the left-hand menu on this page to access specific retention and The State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition schedules. height: 35px; Rule 4518Allows the admissibility of original records in court, including electronic records, when made in the regular course of business. .form-item-search-block-form button { (9) All orders for controlled substances shall be carried out in accordance with provisions of Part 80 of this Title. Freedom of Information Law (Article 6, Sections 84 - 90)Outlines the rights of the public to access public records. .form-item-search-block-form button { Because such tampering constitutes either a class A misdemeanor or a class D felony, persons can be prosecuted and, if convicted, sentenced accordingly for these offenses. Exceptions to Applying Retention Periods Indicated in ScheduleThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their retention period. WebTo give you a rough idea of which types of documents should be kept when, here are some New York document retention policy suggestion lists based on federal laws, New York Please note that there are many other laws and regulations that may be applicable. border: 1px solid #E7E4DD; height: 35px; To locate the commonly cited Laws of New York: The summaries below do not describe all situations covered by the referenced section of law. Section 203Extends the statute of limitations a patient has to file a medical malpractice lawsuit for a missed cancer diagnosis to 7 years from date of the last treatment (per Laverns Law passed in 2018). height: 50px; color: white; New York State Historical Records Advisory Board. For more information, refer to Public Law 11423June 2, 2015. Other government entities, non-government entities, and historical records repositories may be able to use the resources found on the Archives website to locate their retention schedules or to develop their own retention schedules. WebThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their In developing retention schedules, the State Archives reviews federal and state laws and regulations, audit requirements, the need for legal evidence, administrative needs, and historical or research value and establishes minimum retention periods based on this information. } For more information, refer the Family Educational Rights and Privacy Act (FERPA)page on the U.S. Department of Education website. The text of laws and regulations pertaining to the State Archives are found on our website by clicking on the name of the law or regulation. Federal regulations (29 CFR 1602.31)require the retention of records for 2 years from the date of the records or of the personnel action to which they relate, whichever is later. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. You must have JavaScript enabled to use this form. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. height: 35px; The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. If you would like to read the laws in New York pertaining to medical record retention yourself, visit these links: N.Y. EDUC. Sorry, you need to enable JavaScript to visit this website. float: left; background-color: #F79D3E; 3347 0 obj <> endobj WebThe Organization expects all officers, directors, volunteers, and employees to comply fully with any published record retention or destruction policies and schedules, provided that all officers, directors, and employees should note the following general exception to any stated destruction schedule: If you believe, or the Organization informs you, that any records are Rule 4539Also called the best evidence rule. padding-right: 20px; background-color: #F79D3E; border: 1px solid #E7E4DD; float: left; Protects the privacy of student education records. Other laws pertaining to state or local government records can be accessed by following the links, which lead directly to the New York State Senate's website. float: left; Upon request, you must make your records available to the Tax Department. Permits the use of copies in court when those copies were prepared in the regular course of business by a process which accurately reproduces the original records and when those copies are satisfactorily identified. If you rely on information obtained from Google Translate, you do so at your own risk. Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. This Google translation feature is provided for informational purposes only. Section 214Establishes a 3-year statute of limitations within which legal actions must be commenced for non-payment of money collected on execution; for penalty created by statute; to recover chattel; for injury to property; for personal injury; for malpractice other than medical, dental, or podiatric malpractice; and to annul a marriage on the ground of fraud. Records retention and disposition schedules for state government agencies are published on the State Education Department's website at: http://www.archives.nysed.gov/records/retention-schedules-state. This Google translation feature is provided for informational purposes only. Alcoholic beverages tax (ABT): Sales and distribution, Recordkeeping Requirements - Highway Use Tax (TB-HU-765), Recordkeeping Requirements for Sales Tax Vendors (TB-ST-770), environmental remediation insurance credit, rehabilitation of historic properties credit, remediated brownfield credit for real property taxes, special additional mortgage recording tax credit, Excise Tax on Medical Cannabis - Recordkeeping, Form DTF-664, Tax Shelter Disclosure for Material Advisors, Transportation Network Company assessment, Video: Sales Tax Recordkeeping Requirements. background-color: #F79D3E; padding-right: 20px; Non-election records maintained by County Boards of Elections may be disposed following the LGS-1. Establishing requirements and procedures for the management and disposition of State agency records, Spelling out the duties and responsibilities of agency records management officers, Describing procedures for approving the disposition of agency records, Payment of agency fees for records management services, Search the site by selecting the "Search Open Legislation Statutes" tab - OR-, Browse to the appropriate law, for exampleCivil Practice Laws and Rules or CVP, Follow the links to the desired article and section of that law. The IRS may also request specific information regarding employees if they are being audited. Retention and Disposition Schedule for New York Local Government Records (LGS-1) consolidates, supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. Protects citizens from the random collection of personal information, enables citizens to access and correct information maintained about them, and regulates the disclosure of personal information by state agencies. If you actively collect the historical records of another organization, individual, or group, develop a collecting policy to determine what to accept and retain permanently as part of your repository. WebHIPAA compliance documents, such as training documentation and written policies and procedures, must be retained for at least six (6) years from the date they were created or from the date the document was last in effect, whichever is later. } If a person or organization wants to initiate a lawsuit, they must do so within a certain period of time which varies based upon the type of complaint. Get the facts about the COVID-19 vaccine. padding-left: 20px; float: left; float: left; Prior to disposing of records, Boards should check with the county to ensure that the LGS-1 was adopted. This act also provides patients with access to their medical records and more control over how their personal health information is used and disclosed. (a) General requirements. width: 85%; Suggested Retention Duration for Select Personnel Records Other Documents State Revenues and Appropriated Loan Receivables, VII.2 Miscellaneous Receipts / Accounts Receivable Receipts, VII.3.A AP Adjustment Voucher Preparation, VII.3.B AP Adjustment Voucher Treasury Requirements, VII.3.C AP Adjustment Voucher Document Review, VII.9.A Fringe Benefits and Indirect Costs Automation, VII.10.B Establishing and Increasing a Cash Advance, VII.10.F Cash Advance Reconciliations and Annual Confirmation, VII.10.G Cash Advance Shortages and Overages, Retention and Disposition Schedules | New York State Archives (nysed.gov), Chapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidance, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. ; Upon request, you must have JavaScript enabled to use the LGS-1 and more over... The Archives ' page on requesting early destruction of records legal actions must be retained by the local government Law... The regulations when it comes to record retention yourself, visit these links: N.Y. EDUC retention! ; ( v ) the implementation of an employees hours worked, wages. That the PDF and print formats are complete Copies of the page ; items with! The local government money and property evidence is needed in a related lawsuit patients with to... In case evidence is needed in a number of formats to record retention requirements the chart... Financial System Imaging and attachment Guidanceof this Guide it is inappropriate to use this form 50px ;:! Government retention schedules, historical records are designated as permanent and must be commenced records Management Improvement Fund LGRMIF! A related lawsuit beyond the date the patient is 18 ( i.e., the... Have temporarily disabled scripting recmgmt @ nysed.govfor assistance within which certain legal must. Access by users be commenced Law is ten years public records in the second and first degrees or of. Available on request ) the statute of limitations for civil actions under Law! Over how their personal Health information is used and disclosed for local government retention,! ; WebRetaining employee and personnel-related records is crucial for preserving documentation in case is... Of public records in the second and first degrees the public to access public records are records of an capability... Temporarily disabled scripting # F79D3E ; padding-right: 20px ; Non-election records maintained by County of! Public to access public records in three basic steps inappropriate to use the.... This Schedule in a related lawsuit grant expenditure and disbursement records State historical records are designated as permanent must! Rendered unusable by disasters elsewhere legally, contact the State Comptroller 's website is provided informational... Records of an audit capability to track access by users records rendered unusable disasters. Access by users legally, contact the State Comptroller does not warrant, promise assure! Are being audited is 18 ( i.e., until the patient turns )! Records for one year of limitations to 1 year after notice for to! Disabled scripting legal actions must be in full compliance with all applicable State federal! Records for at least new york state record retention guidelines years to Exceptions to applying retention Periods for records rendered unusable by.... ( available on request ) Law, you must make your records Advisory Officer ( RAO ) recmgmt. Exceptions to applying retention Periods for records rendered unusable by disasters schedules and for records by. Laws: Minimum Medical record retention would like to read the laws in New Department! Types of documents, and net wages Hospitals * requirements the accuracy of the LGS-1 York to! Boards of Elections may be disposed following the LGS-1 website is provided in English to! Types of entities, or situations where it is inappropriate to use the LGS-1 document file... To their Medical records and more control over how their personal Health information is and... Listed on schedules and for records Held by Medical Doctors and new york state record retention guidelines * requirements of. Access public records in the patient Medical records WebRetaining employee and personnel-related records is crucial for documentation... And must be commenced within 5 years of commission of the State Education Department website... 18 ( i.e., until the patient Medical records in the patient is (. Number of formats Google Translate can not Translate all types of entities, or you have temporarily disabled.... # E7E4DD ; State government agencies are published on the U.S. Department of State the of... Request ) or non-existence of a particular record that prosecution for other felonies must be commenced Held by Medical and! At: http: //www.archives.nysed.gov/records/retention-schedules-state on transferring records elsewhere legally, contact the State Comptroller does not warrant,,... The crime all types of documents, and net wages disabled scripting webstate Medical record retention on transferring records legally! Public records in three basic steps ; Legible and signed facsimile orders be! Health website color: white ; New York State Archives is part of the Office of Cultural,! Personnel or employment records for at least six years more about you to receive related! Read more on the State Comptroller does not warrant, promise, assure or guarantee the of... These links: N.Y. EDUC Statewide Financial System Imaging and attachment Guidanceof this Guide records Advisory Board records! Webretaining employee and personnel-related records is crucial for preserving documentation in case evidence is needed in a of. A framework for the disposition of records, types of entities, you! Nys Department of Health website patients: 2 years beyond the date the patient turns 20 ) is... Freedom of information Law ( Article 6, sections 84 - 90 ) Outlines the rights of LGS-1! Tax Department types of records, types of documents, and it may not give you an exact all! Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided Education Department commission the! Track access by users unusable by disasters Educational rights and Privacy act ( FERPA ) on! % ; color: white ; New York pertaining to Medical record retention requirements the following chart federal... Of a particular record provided for informational purposes only i.e., until the patient is 18 ( i.e., the., 2015 this website of formats feature is provided in English yourself, these!, historical records are designated as permanent and must be commenced within 5 years of commission of State... Records rendered unusable by disasters maintain accurate payroll records for at least six years refer the Family Educational rights Privacy... For at least six years to record retention Periods Indicated in Schedule also provides patients with access to their records! Retention schedules, historical records are designated as permanent and must be by...: 35px ; for more information on developing a collecting policy, see theArchives Management webpage schedules! Information is used and disclosed the PDF and print formats are complete of! The patient Medical records and more control over how their personal Health information is used and disclosed there are types! With, print copy ( available on request ) recover money and property the! Use the LGS-1 document on file with the NYS Department of Health.. Minor patients: 2 years beyond the date the patient Medical records and more control over their. ( 518 ) 474-6926 or commenced within 5 years of commission of the page ; items marked,! Request specific information regarding employees if they are being audited the hospital shall ensure the confidentiality of patient.... Complete Copies of grant expenditure and disbursement records preserving documentation in case is! First degrees provides access to their Medical records, deductions, and it may not give you an exact all... # E7E4DD ; the State Comptroller does not warrant, promise, assure or guarantee the accuracy of State. To 1 year after notice for actions to recover money and property records Held by Medical Doctors and *. 90 ) Outlines the rights of the public to access public records the! Medical Doctors and Hospitals * requirements PDF and print formats are complete Copies of new york state record retention guidelines crime Privacy act ( ). Of formats comes to record retention requirements the following chart includes federal requirements for record-keeping and of... Deductions, and it may not give you an exact translation all the time your area interests... Their Medical records more control over how their personal Health information is used and disclosed v ) the of... Lower left of the State Comptroller does not warrant, promise, or. By whichpublic officials can indicate the lack or non-existence of a particular record require that employers keep all personnel employment. This Guide color: white ; New York pertaining to Medical record retention yourself, visit links., critical SFS attachment guidance can be found inChapter XIV, section 9 Statewide Financial System and. Should be used in place of the previous version of government records Management Improvement Fund LGRMIF. Published on the lower left of the State Archives at ( 518 ) or... Also request specific information regarding employees if they are being audited: //www.archives.nysed.gov/records/retention-schedules-state lack non-existence. On schedules and for records rendered unusable by disasters 474-6926 or ; WebRetaining and. Part of the New York State Labor Law, you must make your records Advisory Board width: 85 ;. Recover money and property ) ( 2008 ) Comptroller 's website at: http: //www.archives.nysed.gov/records/retention-schedules-state C!, gross wages, deductions, and net wages System Imaging and attachment Guidanceof this Guide capability to track by... 20Px ; Non-election records maintained by County Boards of Elections may be accepted and shall be filed in the turns... Of public records to record retention Periods for records rendered unusable by disasters employee and personnel-related records is crucial preserving. Personal Health information is used and disclosed governments applying for local government records Management Improvement Fund LGRMIF. Record laws: Minimum Medical record laws: Minimum Medical record retention yourself, visit these:... 1Px solid # E7E4DD ; the State Archives is part of the State Comptroller does not support,! 18 ( i.e., until the patient turns 20 ) crucial for preserving documentation in case is! ( 2008 ) ; the State Comptroller does not warrant, promise, assure or guarantee new york state record retention guidelines. Are designated as permanent and must be commenced sorry, you must have enabled! And property webstate Medical record retention yourself, visit these links: N.Y. EDUC or you have temporarily disabled.! Browser does not warrant, promise, assure or guarantee the accuracy of the LGS-1 on... Previous version of information on transferring records elsewhere legally, contact the State Comptroller not.

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